ARCHIBUS APPLICATIONS: Room Reservations

This week, we are excited to share with you more about Room Reservations. This is a phenomenal tool for helping to simplify the scheduling and management of shared use space, like a meeting or board room.











As aforementioned, Room Reservations simplify the scheduling and management of shared use space to increase efficiency and optimize utilization from desktop and now on mobile devices as well!

Benefits

• Secures shared space and resources with self-service Web forms, and avoids double bookings
• Improves productivity by streamlining invitations to participants via integration with most email clients
• ARCHIBUS Reservations Plugin for Microsoft Outlook™ lets individuals make room reservations within the Outlook client
• Extension for Microsoft Exchange handles all reservations and updates. Also, changes in Exchange Calendars flow directly to Web Central
• Reservations Screenshot
• ARCHIBUS Reservations guides users through the process of reserving a room, adding resources such as catering and teleconferencing, and inviting colleagues and visitors.

How well an organization manages the time of its most valuable and costly resource – its people – is the measure of a truly effective and collaborative environment. Eliminate embarrassing double-bookings, rooms too large or small for a meeting’s purpose, and misallocation of resources with Web-based ARCHIBUS Reservations. The ARCHIBUS Reservations application provides an intuitive, integrated solution for scheduling shared space and associated amenities. Desktop and mobile reservation options give you control over all details involved in planning, scheduling, and tracking shared space, including easily coordinating internal or external providers of audio-visual, food, or other services. Integrated with Microsoft Outlook and Microsoft Exchange Server,  Reservations capabilities deliver a seamless user experience by streamlining all aspects of meeting room and participant coordination.

Mobile App

 

*This information was provided via the ARCHIBUS website.* 

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Monterey Bay Aquarium

We love the wide variety of clients we get to work with!

ARCHIBUS can be used in so many ways! It's always fun to see the different ways our clients are applying ARCHIBUS to their facilities. The Monterey Bay Aquarium, for example, has all of the local tide pools polylined! Besides, who doesn't love visiting client sites when you get to do fun things like bump into penguins who are out on a little stroll!

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ARCHIBUS APPLICATIONS: On Demand Work

This week, we are sharing a little more on ARCHIBUS' On Demand Work.

The On Demand Work Application allows users to schedule, dispatch, manage, and report maintenance tasks efficiently using self-service capabilities to reduce operational costs and increase customer satisfaction

Benefits

• Simplifies the request, dispatch, and feedback processes of maintenance tasks to improve service provision
• Reduces operating costs through automated workflows and streamlined communication
• Provides a seamless link to Service Level Agreements (SLAs) to enforce standards and increase efficiency
• Enables improved forecasting of maintenance and capital budgets
• Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
• Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of most common tasks

Assign, track, and report on work orders through all stages until closure with the help of the Building Operations Console for desktop systems and the mobile interface for handheld devices

Efficiently managing maintenance tasks is vital to keeping your organization’s infrastructure and facilities running smoothly. Stay on track with ARCHIBUS On Demand Work - a Web-based application that automates all the steps of the on demand maintenance process, from requests, to approvals, to scheduling and work order issuance, to completion and feedback. On Demand Work’s self-service functionality helps lower operating costs by enforcing process control and keeping information current, accessible, and actionable. This centralized repository enables improved forecasting and budgeting to optimize operational effectiveness. Raise customer satisfaction levels by empowering requestors and communicating with them at every step of the process with ARCHIBUS On Demand Work.

*This information was provided via the ARCHIBUS website.* 

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Green Tips

We at RSC know the importance and value of Environmental Sustainability. As such, we thought it important to begin a new series called: Green Tips! In it, we feature tools and insights on how to slowly transition your company to be more environmentally friendly and even earn some points toward being a LEED Certified Building.

The best way to promote alternative transportation is by installing bicycle parking. There are a variety of different forms including, but not limited to: bicycle racks, bicycle lockers, and bicycle shelters.  Additionally if you choose one of the choices outlined here, you will be taking a step toward achieving a LEED certification.

Not only does installing bicycle parking promote alternative transportation, but encourage a healthy lifestyle for your employees as well! And everyone knows that happy employees are more productive employees.


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3 Reasons to Attend the Next ARCHIBUS Conference

While standing in the lobby of the Marriott Marquis San Diego with a few of my clients and employees, we were discussing the merits of the ARCHIBUS Nexus conference we just attended.  We reminisced about the training we took and the tricks we learned and continued with kudos to companies that had wowed us with their foresight and implementation. There was also the overall excitement of the next Nexus to be held at the Gaylord National Resort & Convention Center, not to mention the awesome social events we attended in the evenings.

As usual, I expressed my thoughts on why to attend these conferences.  To provide credence, I do come with some expertise to this subject.  I’ve attended 17 consecutive ARCHIBUS conferences.  I said, “One, you come to see the new innovations of ARCHIBUS and client installations, two, to validate that you are on the right track, and three, to determine what you have neglected and can improve.” One of my employees immediately concurred and my clients nodded.

Reflecting on these thoughts, here are the 3 Vs of ARCHIBUS Nexus attendance.

Vision

Steve Segarra, CTO @ ARCHIBUS

It is fascinating to watch Steve Segarra, CTO of ARCHIBUS, present the road-map for the product.  The new functionality presented always creates two emotions, 1) that is totally cool, and 2) I need to begin learning, right now, what it will take to get these features to my clients.

While ARCHIBUS is already in the Gartner Magic Quadrant for IWMS it is clear that with a seasoned veteran, as Steve is, ARCHIBUS is here stay.

Additionally, a transportation agency in Asia Pacific presented an awesome presentation of connecting live cameras, transportation sensors, and live dashboards that not only helps report on the assets but allows for real-time management of the subway systems.

Validation

Often what we do for our clients, while completely valid, is done somewhat in a vacuum. We listen to their requirements and implement them.  The conference allows us to share and discuss these successes and compare notes, the opportunities and the constraints.

These discussions often provide validation of our direction.  This is comforting and reassuring.  Some examples of these moments are:

1. Identifying that our synchronization process is rock solid and continues to provide the most current data for our clients to report on.
2. That the dashboards are as strong as we’ve seen.
3. The Energy Management system recently implemented at our client's site is in keeping with other implementations.
4. The direction of mobile installations are still valid and strong.

These validations always energize our clients and staff.

Velocity

Usually at these conferences we see something that was overlooked by our organization.  They are valid business processes and technology implementations that are needed.  So why do I call this velocity?  Well simply put, we need to speed up in certain areas of our deployments.

When identified we immediately begin to mobilize to play a bit of a catch up game.  Or we reach out to the Business Partner to create a relationship and provide services for our clients. These moments keep us humble and cause reflection.  Over the years I have noticed that our clients have the same experiences.  Almost every conference one of our clients asks, “When can we implement that idea?”.

Regardless of your seniority in your company I strongly recommend attending the ARCHIBUS Nexus conferences.  Perhaps the 3 Vs of ARCHIBUS Nexus can be applied to your next conference experience.

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ARCHIBUS Nexus Business Partner Meetings

RSC has had an amazing time last week at the Business Partner portion of the Nexus Conference. We've been refreshed and refueled as we've listened to seminars and attended trainings by the best of the best at ARCHIBUS. 

Sunday - Bar from ARCHIBUS teaching Strategic Space Planning training

Greg Alevaras, Michael Willette, Ian Gelling, & Brad Peterson panel about working with other Partners and with ARCHIBUS to better serve Partners.

Greg Alevaras, Brad Peterson, and Some European Dude talk about Industry Trends - More Government clients are asking for Asset Management, we are seeing the need to deal with / integrate with more Cloud Applications

Above Right: 

Nick Stephanadakis talks about BP-created Add-Ins to ARCHIBUS, leads a discussion on ARCHIBUS customization standards (not surprisingly, RSC ARCHIBUS customization standards comply with the industry standard)

Above Left: 

Steve Segarra talks about ARCHIBUS V23 - Integrated Revit 3D models, optional Numeric Keys, Financial Analytics Module.

Sean Benson doing Enterprise Asset Management Training

Stay tuned for more about the ARCHIBUS Nexus Conference!

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ARCHIBUS Applications: Enterprise Move Management

This week we will be featuring ARCHIBUS' Enterprise Move Management.

What is Enterprise Move Management?

The Enterprise Move Management application streamlines the entire move/add/change process, from single-person to multi-phased moves, to reduce costs and minimize organizational disruption.

What are the Benefits?

• Streamlines the entire move process, including requests, approvals, updates, and related action items to reduce overall costs and optimize churn rates
• Increases customer satisfaction by reducing downtime and minimizing move errors
• Improves communication, coordination, and collaboration between in-house and external resources with rules-based workflow processes
• Generates trial layouts, move analytics, and intelligent dashboards which help enable continuous process improvement
• Integrates rapidly with existing Human Resources and Financial systems enabling the timely distribution of updated personnel and cost center information
• Enterprise Move Management Screenshot

Why do I need it?

With Enterprise Move Management, you and your team can plan, assign, and schedule all occupant and equipment moves using easy to use graphical floor plans on desktop or mobile devices.

From simple, single-person moves to complex multi-phased moves integrated with construction, ARCHIBUS Enterprise Move Management streamlines the move/add/change process to ensure successful relocations with minimal organizational disruption. The application reduces the complexity,  risk, time, cost, and downtime associated with moves by organizing all move orders and associated information into a central repository. With easy Web access to views displaying tasks, status changes, and milestones, move project participants can collaborate effectively to reduce duplicate effort and minimize move costs.*

*This information was provided via the ARCHIBUS website.* 

For more information about Enterprise Move Management or for a demo, contact us via email at info@rsc2lc.com or by phone at 925.824.312

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