ARCHIBUS Applications: Space Inventory & Performance

Evaluate and plan space usage to maximize efficiency and decrease total occupancy costs

Benefits

• Delivers flexible, self-service reporting for effective space allocation and cost control
• Improves evaluation of building performance and enables accurate benchmarking
• Enhances design/planning capabilities to use space more efficiently
• Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
• Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of tasks

Use the single view, easy to use space console or mobile interface to manage space assignments to departments and employees, plan for future space needs, and report on portfolio-wide space utilization

Knowing how much space an entity has, and how efficiently it is being used, is essential for managing the organization’s Total Cost of Occupancy. To expedite self-service access to space inventory and usage reports for decision support, ARCHIBUS Space Inventory & Performance provides an integrated Webbased solution for viewing and managing an organization’s different types of space (such as departmental boundaries/rooms/common areas, vertical penetrations, service areas, and more) to ensure optimal space allocation. With this application, managers can plan for greater space efficiency by co-locating departments and identifying opportunities for consolidation.

*All information was provided courtesy of ARCHIBUS

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Chargeback (Space)

Chargeback (Space) is a process that determines a department’s financial charge for the actual area it occupies plus a proportional percentage of the facility's common area.

This in done in a few steps:

1. Common area is proportionately distributed among the departments on a floor, in a building, or across the facility site according to the area's Prorate field. This determines each department's percentage of facility common area.

2. Each of the department's assigned areas and its shares of common areas are multiplied by each area's associated Cost Per Area (square foot or square meter).

3. For each department, the cost of each assigned area and the cost of the common percentage areas are totaled to determine a department’s financial charge for the total area it uses

The rationale behind proportionately dividing common areas among departments is that the larger the department, the greater number of personnel it has using common areas; thus, the greater percentage it should pay for using the common area. In addition to distributing common area in this manner, your facility manager may wish to distribute a floor's remaining area to the departments on the floor, in the building, or in the site. Distributing the cost of remaining area in this manner ensures that all space on a floor is billed for. Typically, a floor's remaining area is a much smaller amount than its common area.

Please Note, you may need to run the following:

Update Manual Areas

This is required if you manually enter values to the Room Area Manual Entry ft²(rm.area_manual) field. This moves the manually entered value into the room area (calculated) field.

Update Area totals

Always run the Update Area totals.

Run Chargeback

Obviously



Question:  Do you have any good Cargeback stories? We'd love to hear from you!

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